Screen 1 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Table of Contents

Preprint
 

Attachment 4.2(c)
Input of State Rehabilitation Council [1]

Attachment 4.7(b)(3)
Request for Waiver of Statewideness [2]

Attachment 4.8(b)(1)
Cooperative Agreements with Agencies Not Carrying Out Activities Under the Statewide Workforce Investment System [3]

Attachment 4.8(b)(2)
Coordination with Education Officials [3]

Attachment 4.8(b)(3)
Cooperative Agreements with Private Nonprofit Organizations [3]

Attachment 4.8(b)(4)
Arrangements and Cooperative Agreements for the Provision of Supported Employment Services [3]

Attachment 4.10
Comprehensive System of Personnel Development [4]

Attachment 4.11(a)
Statewide Assessment [3]

Attachment 4.11(b)
Annual Estimates [4]

Attachment 4.11(c)(1)
State Goals and Priorities [3]

Attachment 4.11(c)(3)
Order of Selection [5]

Attachment 4.11(c)(4)
Goals and Plans for Distribution of Title VI, Part B Funds [4]

Attachment 4.11(d)
State's Strategies [3]

Attachment 4.11(e)(2)
Evaluation and Reports of Progress [4]

Attachment 6.3
Quality, Scope, and Extent of Supported Employment Services [3]

Footnotes

[1]
Required annually except for agencies that are independent commissions do not provide this attachment.

[2]
Required only of agencies requesting, or previously granted, a Waiver of Statewideness.

[3]
The following attachments should be submitted whenever the information needs to be updated.

[4]
The following attachments require annual updating and must be submitted each year.

[5]
Required Annually for All Agencies on an Order of Selection

Screen 2 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Section 1: State Certifications

1.1 The (enter the name of designated state agency or designated state unit below)...

Department of Human Services

... is authorized to submit this State Plan under Title I of the Rehabilitation Act of 1973, as amended [1] and its supplement under Title VI, Part B, of the Rehabilitation Act [2].

1.2 As a condition for the receipt of federal funds under Title I, Part B, of the Rehabilitation Act for the provision of vocational rehabilitation services, the... (enter the name of the designated state agency below ) [3]

Department of Human Services

... agrees to operate and administer the State Vocational Rehabilitation Services Program in accordance with the provisions of this State Plan [4], the Rehabilitation Act, and all applicable regulations [5], policies and procedures established by the secretary. Funds made available under Section 111 of the Rehabilitation Act are used solely for the provision of vocational rehabilitation services under Title I of the Rehabilitation Act and the administration of the State Plan for the vocational rehabilitation services program.

1.3 As a condition for the receipt of federal funds under Title VI, Part B, of the Rehabilitation Act for supported employment services, the designated state agency agrees to operate and administer the State Supported Employment Services Program in accordance with the provisions of the supplement to this State Plan [6], the Rehabilitation Act and all applicable regulations [7], policies and procedures established by the secretary. Funds made available under Title VI, Part B, are used solely for the provision of supported employment services and the administration of the supplement to the Title I State Plan.
Yes

1.4 The designated state agency and/or the designated state unit has the authority under state law to perform the functions of the state regarding this State Plan and its supplement.
Yes

1.5 The state legally may carry out each provision of the State Plan and its supplement.
Yes

1.6 All provisions of the State Plan and its supplement are consistent with state law.
Yes

1.7 The (enter title of state officer below)
Yes

Director

... has the authority under state law to receive, hold and disburse federal funds made available under this State Plan and its supplement.

1.8 The (enter title of state officer below)...
Yes

Director

... has the authority to submit this State Plan for vocational rehabilitation services and the State Plan supplement for supported employment services.

1.9 The agency that submits this State Plan and its supplement has adopted or otherwise formally approved the plan and its supplement.
Yes

State Plan Certified By

As the authorized signatory identified above, I hereby certify that I will sign, date and retain in the files of the designated state agency/designated state unit Section 1 of the Preprint, and separate Certification of Lobbying forms (Form ED-80-0013; available at http://www.ed.gov/programs/8003/assurancesed80013.doc) for both the vocational rehabilitation and supported employment programs.

Signed?
Yes

Name of Signatory
Lillian B. Koller

Title of Signatory
Director Hawaii Department of Human Services

Date Signed (mm/dd/yyyy)
06/19/2009

Assurances Certified By

The designated state agency and/or the designated state unit provide the following assurance(s) in connection with the approval of the State Plan for FY 2010
 
No

Comments:

Signed?

Name of Signatory

Title of Signatory

Date Signed (mm/dd/yyyy)

* The signatory of the assurance with the authority to execute and submit the State Plan will maintain a signed copy of the assurance(s) with the signed State Plan.

Section 1 Footnotes

[1] Public Law 93 112, as amended by Public Laws 93 516, 95 602, 98 221, 99 506, 100-630, 102-569, 103-073, and 105-220.

[2] Unless otherwise stated, "Rehabilitation Act" means the Rehabilitation Act of 1973, as amended.

[3] All references in this plan to "designated state agency" or to "the state agency" relate to the agency identified in this paragraph.

[4] No funds under Title I of the Rehabilitation Act may be awarded without an approved State Plan in accordance with Section 101(a) of the Rehabilitation Act and 34 CFR part 361.

[5] Applicable regulations include the Education Department General Administrative Regulations (EDGAR) in 34 CFR Parts 74, 76, 77, 79, 80, 81, 82, 85 and 86 and the State Vocational Rehabilitation Services Program regulations in 34 CFR Part 361.

[6] No funds under Title VI, Part B, of the Rehabilitation Act may be awarded without an approved supplement to the Title I State Plan in accordance with Section 625(a) of the Rehabilitation Act.

[7] Applicable regulations include the EDGAR citations in footnote 5, 34 CFR Part 361, and 34 CFR Part 363.

Section 2: Public Comment on State Plan Policies and Procedures

2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))

(a) Conduct of public meetings.

The designated state agency, prior to the adoption of any substantive policies or procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan, including making any substantive amendments to the policies and procedures, conducts public meetings throughout the state to provide the public, including individuals with disabilities, an opportunity to comment on the policies or procedures.

(b) Notice requirements.

The designated state agency, prior to conducting the public meetings, provides appropriate and sufficient notice throughout the state of the meetings in accordance with state law governing public meetings or, in the absence of state law governing public meetings, procedures developed by the state agency in consultation with the State Rehabilitation Council, if the agency has a council.

(c) Special consultation requirements.

The state agency actively consults with the director of the Client Assistance Program, the State Rehabilitation Council, if the agency has a council and, as appropriate, Indian tribes, tribal organizations and native Hawaiian organizations on its policies and procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan.

Section 3: Submission of the State Plan and its Supplement

3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)

(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.
(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.
(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:

  1. comprehensive system of personnel development;
  2. assessments, estimates, goals and priorities, and reports of progress;
  3. innovation and expansion activities; and
  4. other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.

(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.

3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)

(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.
(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.

Section 4: Administration of the State Plan

4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))

(a) Designated state agency.

  1. There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.

  1. The designated state agency is:

  1. a state agency that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities; or

  1. X a state agency that is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and includes a vocational rehabilitation unit as provided in paragraph (b) of this section.

  1. In American Samoa, the designated state agency is the governor.

(b) Designated state unit.

  1. If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:

  1. is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
  2. has a full-time director;
  3. has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
  4. is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.

  1. The name of the designated state vocational rehabilitation unit is
Vocational Rehabilitation and Services for the Blind division

4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)

The State Plan must contain one of the following assurances.

(a) The designated state agency is an independent state commission that:

  1. is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.

  1. is consumer controlled by persons who:
    1. are individuals with physical or mental impairments that substantially limit major life activities; and
    2. represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;

  1. includes family members, advocates or other representatives of individuals with mental impairments; and

  1. undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).

or

(b) X The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17 and the designated state unit

  1. jointly with the State Rehabilitation Council develops, agrees to and reviews annually state goals and priorities and jointly submits to the commissioner annual reports of progress in accordance with the provisions of Section 101(a)(15) of the Rehabilitation Act, 34 CFR 361.29 and subsection 4.11 of this State Plan;

  1. regularly consults with the State Rehabilitation Council regarding the development, implementation and revision of state policies and procedures of general applicability pertaining to the provision of vocational rehabilitation services;

  1. includes in the State Plan and in any revision to the State Plan a summary of input provided by the State Rehabilitation Council, including recommendations from the annual report of the council described in Section 105(c)(5) of the Rehabilitation Act and 34 CFR 361.17(h)(5), the review and analysis of consumer satisfaction described in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4), and other reports prepared by the council and the response of the designated state unit to the input and recommendations, including explanations for rejecting any input or recommendation; and

  1. transmits to the council:
    1. all plans, reports and other information required under 34 CFR 361 to be submitted to the commissioner;
    2. all policies and information on all practices and procedures of general applicability provided to or used by rehabilitation personnel in carrying out this State Plan and its supplement; and
    3. copies of due process hearing decisions issued under 34 CFR 361.57, which are transmitted in such a manner as to ensure that the identity of the participants in the hearings is kept confidential.

(c) If the designated state unit has a State Rehabilitation Council, Attachment 4.2(c) provides a summary of the input provided by the council consistent with the provisions identified in subparagraph (b)(3) of this section; the response of the designated state unit to the input and recommendations; and, explanations for the rejection of any input or any recommendation.

4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)

The designated state agency takes into account, in connection with matters of general policy arising in the administration of the plan and its supplement, the views of:

(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.

4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)

The nonfederal share of the cost of carrying out this State Plan is 21.3 percent and is provided through the financial participation by the state or, if the state elects, by the state and local agencies.

4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)

The State Plan provides for the administration of the plan by a local agency. No

If "Yes", the designated state agency:

(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.

4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)

The State Plan provides for the state agency to share funding and administrative responsibility with another state agency or local public agency to carry out a joint program to provide services to individuals with disabilities. No

If "Yes", the designated state agency submits to the commissioner for approval a plan that describes its shared funding and administrative arrangement. The plan must include:

(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.

4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))

___ This agency is not requesting a waiver of statewideness.

(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:

  1. nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;

  1. services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and

  1. state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:

  1. identification of the types of services to be provided;

  1. written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;

  1. written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and

  1. written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.

(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.

4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))

(a) Cooperative agreements with other components of statewide work force investment system.

The designated state agency or the designated state unit has cooperative agreements with other entities that are components of the statewide work force investment system and replicates those agreements at the local level between individual offices of the designated state unit and local entities carrying out the One-Stop service delivery system or other activities through the statewide work force investment system.

(b) Cooperation and coordination with other agencies and entities.

Attachment 4.8(b) (1)-(4) describes the designated state agency's:

  1. cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;

  1. coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;

  1. establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,

  1. efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.

(c) Coordination with education officials.

  1. Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.

  1. The State Plan description must:

  1. provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and

  1. include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:

  1. consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;

  1. transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;

  1. roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and

  1. procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.

(d) Coordination with statewide independent living council and independent living centers.

The designated state unit, the Statewide Independent Living Council established under Section 705 of the Rehabilitation Act and 34 CFR 364, and the independent living centers described in Part C of Title VII of the Rehabilitation Act and 34 CFR 366 have developed working relationships and coordinate their activities.

(e) Cooperative agreement with recipients of grants for services to American Indians.

  1. There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations.

  1. If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:

  1. strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;

  1. procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and

  1. provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.

4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))

(a) In general.

The state agency employs methods of administration, including procedures to ensure accurate data collection and financial accountability, found by the commissioner to be necessary for the proper and efficient administration of the plan and for carrying out all the functions for which the state is responsible under the plan and 34 CFR 361.

(b) Employment of individuals with disabilities.

The designated state agency and entities carrying out community rehabilitation programs in the state, who are in receipt of assistance under Part B, of Title I of the Rehabilitation Act and this State Plan, take affirmative action to employ and advance in employment qualified individuals with disabilities covered under and on the same terms and conditions as set forth in Section 503 of the Rehabilitation Act.

(c) Facilities.

Any facility used in connection with the delivery of services assisted under this State Plan meets program accessibility requirements consistent with the provisions, as applicable, of the Architectural Barriers Rehabilitation Act of 1968, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act of 1990 and the regulations implementing these laws.

4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)

Attachment 4.10 describes the designated state agency's procedures and activities to establish and maintain a comprehensive system of personnel development designed to ensure an adequate supply of qualified state rehabilitation professional and paraprofessional personnel for the designated state unit. The description includes the following:

(a) Data system on personnel and personnel development.

Development and maintenance of a system for collecting and analyzing on an annual basis data on qualified personnel needs and personnel development with respect to:

  1. Qualified personnel needs.

  1. The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;

  1. The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and

  1. Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.

  1. Personnel development.

  1. A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;

  1. The number of students enrolled at each of those institutions, broken down by type of program; and

  1. The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.

(b) Plan for recruitment, preparation and retention of qualified personnel.

Development, updating on an annual basis, and implementation of a plan to address the current and projected needs for qualified personnel based on the data collection and analysis system described in paragraph (a) of this subsection and that provides for the coordination and facilitation of efforts between the designated state unit and institutions of higher education and professional associations to recruit, prepare and retain personnel who are qualified in accordance with paragraph (c) of this subsection, including personnel from minority backgrounds and personnel who are individuals with disabilities.

(c) Personnel standards.

Policies and procedures for the establishment and maintenance of personnel standards to ensure that designated state unit professional and paraprofessional personnel are appropriately and adequately prepared and trained, including:

  1. standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.

  1. To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.

  1. The written plan required by subparagraph (c)(2) describes the following:

  1. specific strategies for retraining, recruiting and hiring personnel;

  1. the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);

  1. procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and

  1. the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.

(d) Staff development.

Policies, procedures and activities to ensure that all personnel employed by the designated state unit receive appropriate and adequate training. The narrative describes the following:

  1. A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.

  1. Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.

(e) Personnel to address individual communication needs.

Availability of personnel within the designated state unit or obtaining the services of other individuals who are able to communicate in the native language of applicants or eligible individuals who have limited English speaking ability or in appropriate modes of communication with applicants or eligible individuals.

(f) Coordination of personnel development under the Individuals with Disabilities Education Act.

Procedures and activities to coordinate the designated state unit's comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Act.

4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.

(Sections 101(a)(15), 105(c)(2) and 625(b)(2) of the Rehabilitation Act; 34 CFR 361.17(h)(2), .29, and 363.11(b))

(a) Comprehensive statewide assessment.

  1. Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:

  1. the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:

  1. individuals with the most significant disabilities, including their need for supported employment services;

  1. individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and

  1. individuals with disabilities served through other components of the statewide work force investment system.

  1. The need to establish, develop or improve community rehabilitation programs within the state.

  1. For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.

(b) Annual estimates.

Attachment 4.11(b) identifies on an annual basis state estimates of the:

  1. number of individuals in the state who are eligible for services under the plan;

  1. number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and

  1. costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.

(c) Goals and priorities.

  1. Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.

  1. The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.

  1. Order of selection.
    If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order; and

  1. identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Goals and plans for distribution of Title VI, Part B, funds.
    Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.

(d) Strategies.

  1. Attachment 4.11(d) describes the strategies, including:

  1. the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;

  1. outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;

  1. as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;

  1. strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.

  1. Attachment 4.11 (d) describes how the designated state agency uses these strategies to:

  1. address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);

  1. support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and

  1. overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.

(e) Evaluation and reports of progress.

  1. The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.

  1. Attachment 4.11(e)(2):

  1. provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;

  1. identifies the strategies that contributed to the achievement of the goals and priorities;

  1. describes the factors that impeded their achievement, to the extent they were not achieved;

  1. assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.

4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)

(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:

  1. development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and

  1. support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).

(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.

4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)

(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.

Section 5: Administration of the Provision of Vocational Rehabilitation Services

5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)

The designated state agency has implemented an information and referral system that is adequate to ensure that individuals with disabilities, including individuals who do not meet the agency"s order of selection criteria for receiving vocational rehabilitation services if the agency is operating on an order of selection, are provided accurate vocational rehabilitation information and guidance, including counseling and referral for job placement, using appropriate modes of communication, to assist such individuals in preparing for, securing, retaining or regaining employment, and are referred to other appropriate federal and state programs, including other components of the statewide work force investment system in the state.

5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))

The designated state unit imposes no duration of residence requirement as part of determining an individual"s eligibility for vocational rehabilitation services or that excludes from services under the plan any individual who is present in the state.

5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)

(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. No

(b) If No:

  1. Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.

  1. Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order of selection; and

  1. identifies the state"s service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit"s information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.

5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)

(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual"s family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:

  1. assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;

  1. counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;

  1. referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;

  1. job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;

  1. rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and

  1. post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.

(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:

  1. progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;

  1. an immediate job placement; or

  1. provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.

(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.

5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)

(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.

5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)

Applicants and eligible individuals or, as appropriate, their representatives are provided information and support services to assist in exercising informed choice throughout the rehabilitation process, consistent with the provisions of Section 102(d) of the Rehabilitation Act and 34 CFR 361.52.

5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)

The designated state unit provides vocational rehabilitation services to American Indians who are individuals with disabilities residing in the state to the same extent as the designated state agency provides such services to other significant populations of individuals with disabilities residing in the state.

5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)

(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:

  1. who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or

  1. whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.

(b) The designated state unit carries out the annual review and reevaluation for two years after the individual"s record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual"s representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual"s representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.

5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))

If the state elects to construct, under special circumstances, facilities for community rehabilitation programs, the following requirements are met:

(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state"s allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.

5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)

(a) Contracts with for-profit organizations.

The designated state agency has the authority to enter into contracts with for-profit organizations for the purpose of providing, as vocational rehabilitation services, on-the-job training and related programs for individuals with disabilities under Part A of Title VI of the Rehabilitation Act, upon the determination by the designated state agency that for-profit organizations are better qualified to provide vocational rehabilitation services than nonprofit agencies and organizations.

(b) Cooperative agreements with private nonprofit organizations.

Attachment 4.8(b)(3) describes the manner in which the designated state agency establishes cooperative agreements with private nonprofit vocational rehabilitation service providers.

Section 6: Program Administration

6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))

The designated state agency for vocational rehabilitation services identified in paragraph 1.2 of the Title I State Plan is the state agency designated to administer the State Supported Employment Services Program authorized under Title VI, Part B, of the Rehabilitation Act.

6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))

Attachment 4.11(a) describes the results of the comprehensive, statewide needs assessment conducted under Section 101(a)(15)(a)(1) of the Rehabilitation Act and subparagraph 4.11(a)(1) of the Title I State Plan with respect to the rehabilitation needs of individuals with most significant disabilities and their need for supported employment services, including needs related to coordination.

6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))

Attachment 6.3 describes the quality, scope and extent of supported employment services to be provided to individuals with the most significant disabilities who are eligible to receive supported employment services. The description also addresses the timing of the transition to extended services to be provided by relevant state agencies, private nonprofit organizations or other sources following the cessation of supported employment service provided by the designated state agency.

6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)

Attachment 4.11(c)(4) identifies the state's goals and plans with respect to the distribution of funds received under Section 622 of the Rehabilitation Act.

6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))

Attachment 4.8(b)(4) describes the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities to assist in the provision of supported employment services and other public or nonprofit agencies or organizations within the state, employers, natural supports, and other entities with respect to the provision of extended services.

6.6 Minority outreach. (34 CFR 363.11(f))

Attachment 4.11(d) includes a description of the designated state agency's outreach procedures for identifying and serving individuals with the most significant disabilities who are minorities.

6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)

The designated state agency submits reports in such form and in accordance with such procedures as the commissioner may require and collects the information required by Section 101(a)(10) of the Rehabilitation Act separately for individuals receiving supported employment services under Part B, of Title VI and individuals receiving supported employment services under Title I of the Rehabilitation Act.

Section 7: Financial Administration

7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))

The designated state agency expends no more than five percent of the state's allotment under Section 622 of the Rehabilitation Act for administrative costs in carrying out the State Supported Employment Services Program.

7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))

(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.

Section 8: Provision of Supported Employment Services

8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))

(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.

8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))

The comprehensive assessment of individuals with significant disabilities conducted under Section 102(b)(1) of the Rehabilitation Act and funded under Title I of the Rehabilitation Act includes consideration of supported employment as an appropriate employment outcome.

8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))

(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:

  1. specifies the supported employment services to be provided;

  1. describes the expected extended services needed; and

  1. identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.

(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.
Screen 3 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.2(c) Input of State Rehabilitation Council

The Hawaii State Rehabilitation Council (SRC) is committed to the goals and objectives of the Hawai`I VR Program as it is written in this 2010 State Plan. It is made up of as many as 21 members appointed by the Governor and confirmed by the State Senate. Members consist of a majority of individuals with disabilities who are currently or previously been served by a VR agency, parents, guardians and advocates for persons with a disability, professionals in business an labor, a liaison from the Statewide Independent council (SILC), Work Force Development, Community Rehabilitation agencies (CRPs), , a representative from the Department of Education representing children in special education, and at least one representative from the counties of Maui, Hawaii, Kauai, and Oahu.

The SRC has included the following recommendations to compliment the VRSBDs goals and priorities:

1. Bridging efforts in the service of transitional youth programs between VRSBD and Department of Education, special education, of Hawai`I.

The VRSBD approves of this recommendation as it plays an integral part in the development of communication between each department and division.

This is to be carried out during specially scheduled meetings for the purpose of strategically developing plans for recommendation to the VRSBD and DOE SPED.

2. Proposing an outline for use in the implementation of assistive Technology grant monies to better serve people with disabilities.

The VRSBD supports the coordination of such a proposal to maximize on the use of Assistive Tech grant monies for the use of informed choice, education and employment development and maintenance for Hawaiis disabled.

The SRC has been aware of the potential for the use of AT grant monies and is WILL CREATE A PROPOSAL WITH TIMELINES FOR COMPLIANCE WITH THE GRANT TO BEST SERVE Hawai`i.

3. Create an SRC web page linked into the Hawaii VR homepage. Purpose of the web page will be to post calendars, link Hawai`I disability resources, educate the public about people with disabilities, and inform public of SRC and VRSBD services, goals and priorities.

The VRSBD has an ongoing contract to maintain and develop its web site and supports the use by the SRC as a form of communication meeting current formats of outreach and education to the public of all the services and facets of the VRSBD.


The SRC meets regularly each quarter in partnership with the VRSBD. At each meeting the SRC reviews, discusses and makes appropriate recommendations when necessary and continues to support the progress and goals of the VRSBD.

The SRC worked in coordination with the VRSBD to develop, receive public comment, and determine the validity of the goals and priorities of the State Plan.

The SRC in partnership with the VRSBD did not approve or amend any administrative roles or policies in 2008.


The SRC affirms the VRSBD goals and priorities as well as developing their own goals that are an integral part of VRSBDs.

The SRC developed in coordination with the VRSBD the 2010 state plan and approves of the goals and priorities as written in such.

This screen was last updated on Jul 28 2009 3:45PM by Katie Keim

Screen 4 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.7(b)(3) Request for Waiver of Statewideness

N/A

This screen was last updated on Apr 17 2009 1:08PM by Katie Keim

Screen 5 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.8(b)(1) Cooperative Agreements with Agencies Not Carrying Out Activities Under the Statewide Workforce Investment System

Hawaii VR has a memorandum of agreement between the University of Hawaii (UH)system. The UH
system includes all the public institutions (university and community colleges)statewide. Because the
agreement is with the system and not the individual institutions, only one MOA is needed. The agreement
includes the roles and responsiblities of both VR and the UH, financial and programmatic responsiblities and
basics of common understanding.
The text is below. It was signed in April 2008 by the UH President and DHS Director
File Interagency Agreement 3-17-08clean.doc.

a. US Dept. of Labor Office of Federal Contract Compliance: To provide severely handicapped persons referred by VRSBD with unpaid work experience and training designed to assist them in acquiring skills and training which would enable or better equip them to compete for positions in the nations work forceboth public and private. However, based on client needs, the objectives of the unpaid work experience assignment is to teach good, basic work attitudes and habits, and to develop self-confidence in a work situation.
b. US Navy Public Works and Consolidated Civilian Personnel Office: To provide severely handicapped persons referred by VRSBD with unpaid work experience and training designed to assist them in acquiring skills and training which would enable or better equip them to compete for positions in the nations work forceboth public and private. However, based on client needs, the objectives of the unpaid work experience assignment is to teach good, basic work attitudes and habits, and to develop self-confidence in a work situation.
c. Adult Mental Health Division (AMHD): We are finalizing our Memorandum of Agreement, (MOA) with AMHD. AMHD and VRSBD will partner and combine funding to create a new vocational readiness service exclusively for AMHD consumers in Psychosocial Rehabilitation (PSR) programs, such as Clubhouses and contracted PSR programs on Oahu. This collaboration will provide a full-time vocational readiness skill-building trainer dedicated to AMHD PSR programs. The program will incorporate a train-the-trainer approach in service provision.
d. Department of Health/Developmental Disabilities Division (DDD): The purpose of this agreement is to coordinate services so that eligible individuals with developmental disabilities will have the opportunity to obtain and maintain competitive employment. The DDD shall determine appropriate individuals, who are developmentally disabled, and refer them to VRSBD.
e. Department of Health/Children with Special Needs Branch: The purpose of this agreement is to clarify responsibilities of the two agencies in serving disabled persons under the age of 21 who may be eligible for diagnostic, evaluation and restorative services from either agency. This agreement will provide for coordinated services and assure that all disabled persons under age 21 will get needed services. The agreement has be amended to include inter-agency policies and procedures regarding the supplemental Security Income-Disabled Childrens Program which was established in the Crippled children Services Branch in September 1978, as provided for under P.L. 94-566.
f. Medicaid: The purpose of this agreement is to mobilize personnel and financial resources of both Divisions in order to provide vocational rehabilitation services to Department of Human Services eligible recipients so that they may achieve economic self-sufficiency. The agreement permits VRSBD to 1) use Medicaid as a payment resource for services to Medicaid eligible VR clients, 2) use the Dental Consultants services, and 3) have access to Medicaid payment information in establishing VRSBD fee schedules.

VRSBD does not have programs carried out by the Under Secretary for Rural Development.

VRSBD does not use contracting programs.

This screen was last updated on Jul 27 2009 5:05PM by Susan Foard

Screen 6 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.8(b)(2) Coordination with Education Officials

The Department of Human Services, Vocational Rehabilitation and Services for the Blind Division (VRSBD) has an interagency agreement with the Department of Education/Special Education Section (DOE/SES), required under the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act Amendments of 1998, to plan, coordinate, and implement transition services for students with disabilities. At a minimum, the agreement provides:

1. The implementation of the Special Education-Vocational Rehabilitation (SEVR) Work-Study Program. The SEVR Work-Study Program, under a memorandum of agreement with the Department of Human Services and the Department of Education, is a cooperative effort between the DOE and VRSBD to provide work-study opportunities for eligible students with disabilities. VRSBD is also looking to extend the SEVR Work-Study Program during the Summer Breakout Session of the DOE calendar.
2. Consultation and Technical Assistance to the Department of Education. VRSBD will continue to provide consultation and technical assistance with DOE personnel in planning for the transition of students with disabilities from school to post-school activities, including vocational rehabilitation services.
3. Transition Planning. VRSBD, in joint cooperation with the DOE, will continue to provide transition planning for students with disabilities that facilitates the development and completion of the Individualized Education Program (IEP) under the Individuals with Disabilities Education Act (IDEA).
4. Employment Planning. VRSBD, in joint cooperation with the DOE, will assist students, under the spirit of informed choice, the development of their Individualized Employment Plan. This plan will outline the provision of services, service providers, financial responsibilities, and the roles and responsibilities of each partnering agency. The partnering agencies will be responsible to provide qualified personnel responsible for transition services.
5. Outreach. VRSBD will continue to provide procedures for outreach to, and identification of students with disabilities who are in need of transition services through VR counselors.

Prior to the student exiting the DOE, the DOE is required to facilitate a final Individualized Education Program (IEP) Meeting. The students Transition Plan is reviewed as part of the final IEP Meeting, which includes a review of the IPE by the VR Counselor, student, students parents/ representatives, and other members of the IEP team. During this review, the student and/or students parents/representatives may request for any amendments to the IPE, which may include changes in the vocational goal, services, service providers, and terms/conditions of the provision of services. Should the student and/or parents/representatives decide to make no amendments to the IPE, all services listed on the IPE will continue as originally agreed upon.

The Formation of the Inter-Agency Transition Work Group. The Inter-Agency Transition Work Group consists of representation from the Department of Education/Special Education Section (DOE/SES), Department of Heath/Developmental Disabilities Division (DOH/DDD), and Vocational Rehabilitation and Services for the Blind Division (VRSBD). The goal of the work group is to discuss how partnering agencies can collaborate to increase post-high school opportunities for students with developmental disabilities in employment and post-secondary education.

VRSBD continues to serve more than 500 students with disabilities each year. VR Counselors are assigned to participating school under the Department of Education to coordinate services with Special Education and Transition personnel to assist in the planning for all transitioning students with disabilities. This includes the development, approval, and implementation of the Individualized Plan for Employment (IPE) for each student determined eligible for VR services and able to be served under the Order of Selection leaves the school setting. The plan must be completed prior to the student exiting the DOE system. The VR Counselor will conduct, at minimum, annual meetings to review the appropriateness of the IPE. The VR Counselor will arrange for and conduct an orientation meeting with key school personnel to inform them of the availability of VR services to incoming and continuing students with disabilities. The information in the orientation will contain a description of the purpose of the vocational rehabilitation program, procedures for referral, eligibility requirements, application procedures, and scope of services that may be provided to eligible students.

All 7 school districts under the State of Hawaii, Department of Education, are covered by the interagency cooperative agreement.

Under the current Memorandum of Agreement between the DOE and VRSBD, potential special education eligible students with disabilities are referred directly to VRSBD for eligibility determination and VR services under the Individualized Plan for Employment. The target population are students with disabilities ages 15-20, grades 9-12, who need work training experience during their high school years to prepare for employment. VRSBD is financially responsible to cover the cost of implementing the SEVR Work Study Program. DOE is responsible for providing staff resources to implement the SEVR Work Study Program, submitting a year-end report of progress and budget request on an annual basis. VRSBD, under the invitation from the DOE, attends the students annual Individualized Education Program Meeting to develop, implement, and coordinate educational and transition services as mandated by IDEA.

The DOE facilitates annual IEP Meetings for every student receiving Special Education Services. Should there be an agreement with the IEP team to submit a referral to DVR, the DOE Transition Teacher will be responsible for submitting a referral for DVR Services after the conclusion of the IEP Meeting. Once the student is found eligible to receive VR Services, the VR Counselor will attend all annual IEP Meetings at the request of the DOE. The IEP Meetings are facilitated by the DOE. At the IEP Meeting, the VR Counselor provides an overview of the agencys goal/mission, eligibility criteria, scope of services, rights/remedies, and other information specific to the students IPE. The VR Counselor also conducts a review of the students IPE and allows for any amendments upon the request of the IEP Team.

VRSBD has representation on a variety of committees (Special Education Advisory Council, Developmental Disabilities Council, Childrens Community Council, Interagency Council, State Rehabilitation Council) that enables parents and members of the community to collect information and provide input on VR services with the transition population.

VRSBD serves on the Transition Committee of the Special Education Advisory Council. The committees purpose is to develop recommendations on policy changes, best practices, and address on-going concerns for the Department of Education/Special Education Section. This committee also submits testimony to various legislative committees throughout the Hawaii Legislative Session.

This screen was last updated on Aug 13 2009 8:37PM by Shawn Yoshimoto

Screen 7 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.8(b)(3) Cooperative Agreements with Private Nonprofit Organizations

VRSBD has entered into contracts with nine Community Rehabilitation Programs (CRP) to provide Job Placement and Retention Services, Supported Employment Services, Evaluation/Training/Placement Services, and Job Placement and Retention Services for the Deaf. The CRPs are required to sign contracts with VRSBD, prior to providing services to individuals. These services are paid for by a milestone/outcome basis not to exceed a set contracted amount.

Potential CRPs that are accredited by the Commission and Accreditation of Rehabilitation Facilities (CARF) are given preference for contract awards. The CRPs facilities must meet the Americans with Disabilities Act (ADA) requirements. Telecommunications devices for the deaf are essential, as all programs are expected to serve the deaf.

The CRPs will provide training and employment services that includes: job skills training, job preparation skills, job seeking skills, job coaching, and follow-up services after employment is achieved.

In FY 2008, 211 clients were provided services through the CRPs.

VRSBD is in the process of developing a joint tracking system of performance with the CRPs. This system will be updated on a quarterly basis to measure contract performance.

This screen was last updated on Aug 13 2009 8:37PM by Shawn Yoshimoto

Screen 8 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.8(b)(4) Arrangements and Cooperative Agreements for the Provision of Supported Employment Services

Supported employment services: Community Rehabilitation Programs (CRPs)

CRPs provide supported employment services to individuals with Most Significant Disabilities who have been unable to maintain competitive employment. These services include: Individualized job placement planning, job analysis, job readiness training, job training at the work site, ongoing supervision and coaching on an as-needed basis, training in various independent living skills, ongoing behavior management, coordination with other partnering agencies and family members, negotiating for necessary job accommodations with the employer, ongoing case management, and assist in acquiring funding for long term support services for job maintenance.

In addition to the services the following agreements have been made with the CRPs:
(1) Personnel: preference will be given to qualified staff with disabilities and staff who are Certified Rehabilitation Counselors
(2) Administrative: CRPs shall share information about their relationships with employers developed or maintained
(3) Qualitative assurance and evaluation specifications: participant satisfaction with services and employment outcomes are the key qualitative measures
(4) Experience: CRP experience with the placement and job coaching of individuals with significant and most significant disabilities is desired
(5) Coordination of services: CRPs will continously coordinate the provision of services with VRSBD staff
(6) Reporting: Monthly reporting
(7) Facilities: facilities/offices must be adequate to provide the supported employment services

Supported Employment contracts are funded through milestone payments. These payments will be made after the following outcomes are achieved: Milestone #1 (Job Placement), Milestone #2 (30 days job retention), Milestone #3 (rehabilitation closure).

Extended Services: State Department of Health

VRSBD has working agreements with both the Adult Mental Health Division and the Developmental Disability Division in the State Department of Health that provide for extended services.

The Department of Health/Developmental Disabilities Division receives Federal Funds through the Medicaid Waiver Program. Through these funds, the DOH/DDD contracts CRPs to provide pre-vocational (Home and Community Based Services) and vocational services (Habilitation and Supported Employment Services) to individuals that meet the criteria to receive services. As part of the development of the individuals IPE, the VR Counselor must identify Extended Services and Service Providers for individuals qualified for Supported Employment Services. DOH/DDD could be identified as a services provider.

In addition, agreements with family members and/or employers for extended services can be arranged.

This screen was last updated on Aug 13 2009 8:40PM by Shawn Yoshimoto

Screen 9 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.10 Comprehensive System of Personnel Development

Data System on Personnel and Personnel Development

Hawaii Vocational Rehabilitation and Services for the Blind Division (VRSBD) has been in an active order of selection as of October 1, 2008. The order of selection was activated because of limited financial resources and staff shortages. VRSBD continues to provide services with a staff of one hundred nine and a half (109.5) to all individuals who are already receiving services under an approved individualized plan for employment.

VRSBD currently does not employ an adequate number of rehabilitation professionals and paraprofessionals based on the average caseload size of :
" Vocational Rehabilitation Specialist I = active caseload of 63
" Vocational Rehabilitation Specialist II = active caseload of 94
" Vocational Rehabilitation Specialist III & IV = active caseload of 125
Nine or 20% of the counselors have cases in excess of aforementioned caseload size. The reasons for the higher caseload for some counselors vary, but the two main reasons are that they handle specialty caseloads and secondly, the geographic location of the offices.

Let it be noted here, that we currently have 1,011 cases on the deferred list and a hiring freeze (current vacancies: 9 professionals/paraprofessionals; 1 supervisor; 2 clerical) which have a significant impact on the caseload size and our capacity.

VRSBD is serving approximately 6,575 clients, which breaks down as follows:
In fy 2008, VRSBD received 2,684 new applications, developed 2,063 IPE's, placed 589 individuals into
successful employment and 445 did not achieve successful employment.

 

Row Job Title Total positions Current vacancies Projected vacancies over the next 5 years
1 Administrator101
2 Assistant Administrator100
3 Branch Administrators503
4 Oahu Supervisors722
5 Clerical Positions3015
6 Blind Staff (Non VR)1805
7 Counselors4446
8 Employment Service Specialists310
9 Administrative Staff Specialists502
10 Social Service Aids (Blind/Deaf)411

 

The University of Hawaii(UH) is the only institution of higher education with an RCE program. The UH has onsite courses and video courses that are broadcast to neighbor island staff. VRSBD has an agreement with San Diego State University (SDSU). The agreement provides an option for VR counselors to attend master's degree training through distance education.
The programs at both the UH and SDSU are Rehabilitation Counselor Education programs.
All graduate degrees are in rehabilitation counseling; all of our staff who have graduated have graduated with a master's degree in rehabilitation counseling and graduating with a master's in rehabilitation counseling means they are eligible to take the CRC exam.
VRSBD standards for recruitment are a master's degree from a rehabilitation counseling program or a CRC.


Two additional counselors are in the application process at SDSU and will begin coursework in August, 2009.

 

RowInstitutionsStudents enrolledEmployees sponsored by agency and/or RSAGraduates sponsored by agency and/or RSAGraduates from the previous year
1University of Hawaii RCE Program4411
2San Diego State University CDER Program2222
3
4
5

 

VRSBD works closely with the University of Hawaii(UH) to recruit qualified graduates. It is the only institution in the state with a master's degree program in rehabilitation counseling.
VRSBD serves in an advisory capacity to the University of Hawaii, Rehabilitation Counselor Education Long Term Training Grant. The program has been supportive of preparing, recruiting, hiring and retaining individuals with disabilities and persons from minority backgrounds.

Job announcements are announced internally, in the newspaper and on the State of Hawaii/Department of
Human Resource Development website. Positions have also been announced at Rehabilitation Education programs nationally.
Personnel at Hawaii Vocational Rehabilitation represent culturally diverse backgrounds reflective of the
cultures in Hawaii.

Counselors with the deaf positions have been announced in deaf organizations and deaf publications.

Positions at the Services for the Blind Branch have been announced with blind organizations.

Unpaid internship opportunities are offered at all VR office locations. Seven internship students worked
with Hawaii VR in 2008. Six came from institutions in state and one from out of state.

In addition, recruitment is done through the National Council of Rehabilitation Educators and RCE programs in the Western states.

The VRSBD standard for rehabilitation counselors is CRC eligible. Forty counselor positions are currently filled, one position is served by two counselors. Thirty counselors have their master's degrees in rehabilitation counseling. Six are currently in master's degree programs, two are applicants to programs. Four have their CRC's without a master's degree and one is CRC eligible with a general master's degree in counseling.

 

VRSBD maintains a CSPD database for all staff to assure they meet the standard or are receiving the graduate training to meet the standard. The agency standard is CRC eligible.

VRSBD currently has 41 counselors filling 40 FTE positions. Thirty-three counselors meet the standard and eight are on a training plan to meet the requirement by the year 2013.

All VR counselors who do not meet CSPD standards have a training plan.

VRSBD actively recruits Master's degree in Rehabilitation Counseling or CRC candidates.


The timeline for newly hired personnel who do not meet the VRSBD standard of CRC eligible is completion of a master's degree in rehabilitation counseling five years from the start of the rehabilitation education program. Details on the plan for training and timelines for newly hired personnel who do not meet the standard is as follows:

These standards became effective on May 16, 2002 upon approval in the Class specifications by the Hawaii State Department of Human Resources Development.

A. All Vocational Rehabilitation Specialists I hired after the effective date of this standard who perform one or more counselor functions must have a Bachelors Degree from an accredited college or university or verification of eligibility for admission to a CORE accredited program in Rehabilitation Counseling.

B. All Vocational Rehabilitation Specialists II hired (or reallocated to the II level) after the effective date of this standard who perform one or more counselor functions, in addition to meeting the minimum requirements of the I level, must have completed 27 graduate level semester credits in a CORE accredited rehabilitation counseling program at an accredited college or university. All Vocational Rehabilitation Specialists III and IV hired after the effective date of this standard who perform one or more counselor functions must have a CORE
accredited Masters degree or other post-graduate degree including coursework, internship, and experience verified by the Standards and Credentials Committee of the Commission on Rehabilitation Counselor Certification (CRCC) to be acceptable for certification purposes, or must be a Certified Rehabilitation Counselor (CRC).

C. All Vocational Rehabilitation Specialists V, and VR Managers I, who are first-
line supervisors of lower level Vocational Rehabilitation Specialists, hired after the effective date of this standard, who perform one or more counselor functions at any time, or have the authority to do so, must have a CORE accredited Masters degree or other post-graduate degree including coursework, internship, and experience verified by the Standards and Credentials Committee of the Commission on Rehabilitation Counselor Certification (CRCC) to be acceptable for certification purposes, or must be a Certified Rehabilitation Counselor (CRC).

(a) STAFF DEVELOPMENT

A. All Vocational Rehabilitation Specialists I hired after the effective date of this standard, who perform one or more counselor functions, will be given 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), and financial support, to earn the first year of graduate semester credits toward a Masters degree in a CORE accredited rehabilitation counseling program at the University of Hawaii or, through distance learning at another accredited college or university, to meet the minimum requirements for the VR Specialist II level, commencing on the earliest possible enrollment date after completing the 6-month probationary appointment. Upon completion of the first year of graduate credits and meeting the performance expectations of the VR Specialist II level, the employee will be recommended for reallocation to the II level.

" If an employee is unable to commence training on the earliest possible enrollment date after completing the probationary appointment, due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator. If an employee is unable to complete the first year of graduate semester credits within 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university that uses a different term for dividing the academic year), due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator.

? If an employee is unable commence training or, is unable to complete the first year of graduate semester credits, by the end
of the extension granted, the employee will be terminated from employment with the Division.

B. All Vocational Rehabilitation Specialists II, hired or reallocated to the II level after the effective date of this standard, who perform one or more counselor functions, will be given 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), and financial support, to complete the remaining graduate level requirements to earn the Masters degree in a CORE accredited rehabilitation counseling program at the University of Hawaii or, through distance learning at another accredited college or university, to meet the minimum requirements for the III level, commencing on the earliest possible enrollment date after completing the 6-month probationary appointment, or reallocation to the II level. Upon earning the Masters degree and meeting the performance expectations of the VR Specialist III level, the employee will be recommended for reallocation to the VR Specialist III level.

" If an employee is unable to commence training on the earliest possible enrollment date after completing the probationary appointment period, due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator. If an employee is unable to complete the remaining graduate level requirements to earn the Masters degree within 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator.

? If an employee is unable to commence training or, is unable to complete the remaining graduate requirements to earn the Masters degree, by the end of the extension granted, the employee will be terminated from employment with the Division.

C. All Vocational Rehabilitation Specialists II, III, IV and V, and Vocational Rehabilitation Managers I, hired before the effective date of this standard, who perform one or more counselor functions, or have the authority to do so, who do not meet the Masters degree requirements and are not Certified Rehabilitation Counselors will be given 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), and financial support to complete the first year of graduate semester requirements in a CORE accredited rehabilitation counseling program at the University of Hawaii or, through distance learning at another accredited college or university, commencing on the earliest possible enrollment date, six months after the effective date of this standard.

? If an employee is unable to commence training on the earliest possible enrollment date due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator. If an employee is unable to complete the first year of graduate semester requirements within 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), an extension, based on the merits of the request, will be granted by the VR Administrator.

If an employee is unable to commence training or, is unable to complete the first year of graduate semester credits, by the end of the extension granted, the employee will be terminated from employment with the Division.

Upon completion of the first year of graduate semester credits, an employee will be given 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), and financial support to complete the remaining graduate semester requirements to earn the CORE accredited Masters degree in rehabilitation counseling at the University of Hawaii or, through distance learning at another accredited college or university, commencing on the earliest possible enrollment date after completing the first year of graduate study. Upon completion of the remaining graduate requirements and earning the Masters degree, and meeting the performance expectations of the VR Specialist III level, an employee at the VR Specialist II level, will be recommended for reallocation to the III level; other employees at the VR Specialist III, IV, V or VR Manager I level will be considered as meeting the minimum requirements for their level.

" If an employee is unable to commence training to earn the remaining graduate semester credits to earn the Masters degree on the earliest possible enrollment date after completing the first year of graduate semester credits, due to extenuating circumstances beyond the control of the employee, an extension, based on the merits of the request, will be granted by the VR Administrator. If an employee is unable to complete the graduate requirements to earn the Masters degree within 4 semesters and 1 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), an extension, based on the merits of the request, will be granted by the VR Administrator.

" If an employee is unable to commence training or, is unable to complete the remaining graduate requirements to earn the Masters degree, by the end of the extension granted, the employee will be terminated from employment with the Division.

D. All VR Specialists hired before the effective date of this standard, who do not possess a Bachelors degree, must earn a Bachelors degree within 2 years, of the implementation date of this plan, and upon obtaining a Bachelors degree must enroll for graduate study in a CORE accredited rehabilitation counseling program at the University or Hawaii or through distance learning at another accredited college or university, at the earliest possible enrollment date, and must complete the personnel development requirements for the VR Specialist II, III, and IV under the same terms and conditions described above in paragraph C.

If an employee is unable to earn a Bachelors degree within 2 years of the effective date of these standards, the employee will be terminated from employment with the Division.

E. The Division will pay for the cost of testing fees to support an employees application for admission for graduate study.

F. If an employee is admitted to graduate school as an unclassified student, the division will pay for tuition and books and other required material. Unclassified student means a student who has not been accepted into a degree or certificate program but who has been admitted into Outreach College and may enroll in regular credit courses and graduate courses with the permission of the instructor.

G. If an employee is admitted to graduate school as a classified student, the Division will pay for tuition, books, and other required material and pay the employee a stipend to offset personal costs for training that may be incurred. Classified student means a student who has been accepted into the Masters degree program in a CORE accredited rehabilitation counseling program.

H. All employees hired before the effective date of these standards who do not have a CORE accredited Masters degree in rehabilitation counseling from an accredited college or university but are Certified Rehabilitation Counselors (CRC) must maintain their Certification to meet the minimum requirements for their continued employment. Failure to maintain CRC certification resulting in subsequent loss of certification, will require that the employee earn a CORE accredited Masters degree in rehabilitation counseling through graduate study at the University of Hawaii or through distance learning at another accredited college or university, within 8 semesters and 2 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), from the earliest possible enrollment date following loss of CRC certification, without financial support from the Division.

If an employee fails to earn the Masters degree within the 8 semesters and 2 summers sessions (or its equivalent in another accredited college or university using a different term for dividing the academic year), the employee will be terminated from employment with the Division.
Filling Vacant Positions:

A. All vacant positions at the VR Specialist IV, V and VR Manager I levels, that perform one or more counselor functions or are authorized to do so, must be filled at that level.

B. Recruitment for all vacant positions at the VR Specialist III level, that perform one or more counselor functions, will begin at the VR Specialist III level.

C. If a VR Specialist III vacancy cannot be filled at the III level, recruitment will be at the VR Specialist II level.

" All applicants referred for VR Specialist II vacant positions will be provided a Notice of the Divisions Personnel Standards and Personnel Development Requirements for the VR Specialist II, at time of interview.

" All new hires at the VR Specialist II level must sign a Certification form containing the Personnel Standards and Personnel Development Requirements for the VR Specialist II, acknowledging receipt and agreement to comply with the Standards and Requirements.

D. If a VR Specialist II vacancy cannot be filled at the VR Specialist II level, recruitment will be at the VR Specialist I level, at time of interview.

" All applicants referred for VR Specialist I vacant positions will be provided a Notice of the Divisions Personnel Standards and Personnel Development Requirements for the VR Specialist I, at time of interview.

" All new hires at the VR Specialist I level must sign a Certification form containing the Personnel Standards and Personnel Development Requirements for the VR Specialist I, acknowledging receipt and agreement to comply with the Standards and Requirements.

V. Timetable to Meet Degree Requirements

See attached Timetable

TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS I hired after May 16, 2002 (Effective date of the degree requirements)

Elapsed Time in Semesters/Equivalent Activity
0 Date of Hire VRS I
0 Completion of probation/Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete first year graduate credits and meets performance expectations of VRS II/Recommend Reallocation to VRS II
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements/earns Masters degree and meets performance expectations of VRS III/Recommend Reallocation to VRS III
8 Semesters and 2 Summers Sessions/Equivalent Total
Extension of First Year Start Date due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete First Year Requirements due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.



TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS II hired after May 16, 2002 (Effective date of the degree requirements)

Elapsed Time in Semesters/Equivalent Activity
0 Date of Hire VRS II
0 Completion of probation/Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements/earns Masters degree and meets performance expectations of VRS III/Recommend Reallocation to VRS III
4 Semesters and 1 Summers Sessions/Equivalent Total
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.


TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS II, III, IV OR V hired after May 16, 2002 (Effective date of the degree requirements), who are not CRC

Elapsed Time in Semesters/Equivalent Activity
0 May 16, 2002
0 Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete first year graduate credits
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements and earns the Masters degree/Reallocation of VR Specialist II to VRS III; Other VRS III, IV, V, VR Manager I now meets Minimum Qualifications (MQs)
8 Semesters and 2 Summers Sessions/Equivalent Total
Extension of First Year Start Date due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete First Year Requirements due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.



Filling Vacant Positions:

A. All vacant positions at the VR Specialist IV, V and VR Manager I levels, that perform one or more counselor functions or are authorized to do so, must be filled at that level.

B. Recruitment for all vacant positions at the VR Specialist III level, that perform one or more counselor functions, will begin at the VR Specialist III level.

C. If a VR Specialist III vacancy cannot be filled at the III level, recruitment will be at the VR Specialist II level.

" All applicants referred for VR Specialist II vacant positions will be provided a Notice of the Divisions Personnel Standards and Personnel Development Requirements for the VR Specialist II, at time of interview.

" All new hires at the VR Specialist II level must sign a Certification form containing the Personnel Standards and Personnel Development Requirements for the VR Specialist II, acknowledging receipt and agreement to comply with the Standards and Requirements.

D. If a VR Specialist II vacancy cannot be filled at the VR Specialist II level, recruitment will be at the VR Specialist I level, at time of interview.

" All applicants referred for VR Specialist I vacant positions will be provided a Notice of the Divisions Personnel Standards and Personnel Development Requirements for the VR Specialist I, at time of interview.

" All new hires at the VR Specialist I level must sign a Certification form containing the Personnel Standards and Personnel Development Requirements for the VR Specialist I, acknowledging receipt and agreement to comply with the Standards and Requirements.

V. Timetable to Meet Degree Requirements

See attached Timetable

TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS I hired after May 16, 2002 (Effective date of the degree requirements)

Elapsed Time in Semesters/Equivalent Activity
0 Date of Hire VRS I
0 Completion of probation/Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete first year graduate credits and meets performance expectations of VRS II/Recommend Reallocation to VRS II
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements/earns Masters degree and meets performance expectations of VRS III/Recommend Reallocation to VRS III
8 Semesters and 2 Summers Sessions/Equivalent Total
Extension of First Year Start Date due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete First Year Requirements due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.



TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS II hired after May 16, 2002 (Effective date of the degree requirements)

Elapsed Time in Semesters/Equivalent Activity
0 Date of Hire VRS II
0 Completion of probation/Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements/earns Masters degree and meets performance expectations of VRS III/Recommend Reallocation to VRS III
4 Semesters and 1 Summers Sessions/Equivalent Total
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.


TIMETABLE TO MEET DEGREE REQUIREMENTS

VRS II, III, IV OR V hired after May 16, 2002 (Effective date of the degree requirements), who are not CRC

Elapsed Time in Semesters/Equivalent Activity
0 May 16, 2002
0 Begin graduate school
4 Semesters and 1 Summers Sessions/Equivalent Complete first year graduate credits
4 Semesters and 1 Summers Sessions/Equivalent Complete remaining graduate requirements and earns the Masters degree/Reallocation of VR Specialist II to VRS III; Other VRS III, IV, V, VR Manager I now meets Minimum Qualifications (MQs)
8 Semesters and 2 Summers Sessions/Equivalent Total
Extension of First Year Start Date due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete First Year Requirements due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Start Date to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.
Extension of Time Period to Complete Remaining Requirements for Masters degree due to Extenuating Circumstances Approval of VR Administrator based on the merits of the request.

 

Supervisors and branch administrators work with rehabilitation counselors, support staff and clerical staff to determine training needs. Supervisors and administrators then develop a Staff development plan for each employee. Staff development plans are submitted on an annual basis. Data is kept on staff development plans and training attended by individual staff.
Information and training is provided to staff through technical assistance and training on-site. In addition, with travel restrictions, more training is provided through video conferencing and online trainings.
VRSBD has developed a new counselor online orientation with the expertise of San Diego State
University, Interwork institute.The online training covers assessment, IPE development, counseling and
placement. The training goes at the trainee pace and follow up training and support is provided by the
supervisor. Supervisory training is provided through the TACE center. Rehabilitation technology training is
provided through the TACE center and Hawaii providers.
Training needs are assessed by supervisors with the staff members. This information is consolidated by
staff development and trainings arranged according to priorities.
VRSBD traditionally sponsors an AT training and a leadership training annually.
VRSBD frequently sponsors American Sign Language and deafness and blindness related training.
Procedures for the acquisition of knowledge from research and other sources is through internet searches, rehabilitation listservs, and rehabilitation publications. Information is disseminated to staff through email.

 

VRSBD utilizes appropriate modes of communication which means specialized aids and supports that enable applicants and eligible individuals with a disability to comprehend and respond to information that is being communicated. Designated staff are proficient in American Sign Language(ASL). In addition, spoken language interpreters are engaged through the a 24 hour telephone language service known as Tele-Interpreters. ASL interpreters are arranged through Hawaii Interpreter Services.

VRSBD has 2 Rehabilitation Counselor w/ the Deaf positions located on Oahu. One is vacant and one is
filled with a counselor who is deaf. Neighbor island generalist counselors provide services to deaf persons.
They are provided specific training in communication/culture/assistive listening devices, etc..

Brochures are translated into other formats and languages.

 

VRSBD will coordinate CSPD activities with those provided under the IDEA through the SRC and the Administrator of the State Department of Education(DOE), Special Education Services Branch. This person is a member of the SRC representing students with disabilities. The VRSBD and DOE representatives will coordinate the dissemination of program and financial information, including orientation and training with VR and DOE/Special Education personnel.

This screen was last updated on Jul 27 2009 4:49PM by Carol Young

Screen 10 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(a) Statewide Assessment

Hawaii Vocational Rehabilitation and Services for the Blind Division (VRSBD) has signed and finalized the Interagency agreement with the public institutions of higher education (IHE) in the state as required by Section 101 (a)(8)(B) of the act and 34 CFR 361.53(d) on 4/28/08.

VRSBD is currently in the process of beginning its new three-year statewide needs assessment with the State Rehabilitation Council (SRC) which will be completed by February 28, 2010. The three year assessment is done annually and then compiled to complete the comprehensive 3 year report.

The statewide assessment shall include but is not limited to:
" the rehabilitation needs of individuals with disabilities residing in the state, particularly the vocational rehabilitation needs of individuals with the most significant disabilities, including their need for supported employment services;
" the rehabilitation needs of individuals with disabilities who are minorities;
" the rehabilitation needs of individuals with disabilities who have been underserved or underserved by the vocational rehabilitation program;
" the rehabilitation needs of individuals with disabilities served through the other components of the statewide investment system;
" the need to establish, develop, or improve community rehabilitation programs within
the state

Needs Assessment Method

The Needs Assessment will be conducted by the Pacific Basin Rehabilitation Research and Training Center, PBRRTC. PBRRTC operates on an annual budget of more than $500,000, funded through a variety of grants and contracts. Administered through the Research Corporation of the University of Hawaii, PBRRTC is an off-campus project affiliated with the Johan A. Burns School of Medicine and the College of Social Sciences at the University of Hawaii. Its multi-disciplinary staff, professionally trained and experienced in fields such as anthropology, political science, psychology, vocational rehabilitation, and public health, conduct applied research and provide training and technical assistance to health, education, and human service agencies.

The assessment will be conducted in three phases:
1. A planning phase, identifying the stakeholders who will be involved in the teleconference meeting and/or focus groups.
2. A survey phase, involving the actual surveying of stakeholders
3. An analysis and dissemination phase. The final report will be made available to participants and other members of the community.

The survey phase will involve a series of five teleconference and videoconference focus groups inclusive of:
1. Consumers
2. Government Agencies
3. Advocates
4. Service Providers
5. Rehab Act Agencies

Telephone and video conferencing will allow persons to participate from their island of residence or work, without the time and expense to travel to a meeting site or another island to meet face-to-face. The Comprehensive Statewide Needs Assessment teleconference blog will provide information on the questions that will be asked in the focus groups, report results instantly from each focus group discussion and allow additional comments via the blog.

The DSU believes that the data generated by this means allows the DSU to assure that VRSBD will complete the assessment and generate a report to RSA by February 28, 2010.

This screen was last updated on Jul 28 2009 3:59PM by Katie Keim

Screen 11 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(b) Annual Estimates

NUMBER OF INDIVIDUALS WHO ARE ELIGIBLE FOR SERVICES:
There are approximately 78,461 individuals with disabilities in Hawaii who may be eligible for VR services based on the 2008 U.S. Census Bureau: Disability Status of the Civilian Non-Institutionalized Population Age 16 to 64. It is estimated that about 10% or 7,846 individuals with disabilities are eligible for services.

NUMBER OF ELIGIBLE INDIVIDUALS WHO WILL RECEIVE SERVICES PROVIDED UNDER PART B OF TITLE I AND PART BE OF TITLE VI:
VRSBD estimates it will service 5,020 eligible individuals under Part B of Title I at a cost of $13,463,000.

VRSBD estimates it will service 38 eligible individuals under Part B of Title VI at a cost of $300,000.

Hawaii VR is under an order of selection (OOS) in FFY 2010.

NUMBER AND COST OF SERVICES FOR EACH PRIORITY CATEGORY:
Category 1: Most Significant Disability (MSD)
2,491 projected eligible individuals
252 projected rehabilitations
projected cost - $6,903,000

Category 2: Significant Disability (SD)
2,175 projected eligible indivudals
217 projected rehabilitations
projected cost - $5,899,000

Category 3: Non-Significant Disability (NSD)
354 projected eligible individuals
35 projected rehabilitations
projected cost - $961,000

Total projected eligible individuals to be served - 5,058
Total projected rehabilitations - 504
Total projected case services costs - $13,763,000
*Total projected costs to include administrative costs: $15.7 million

Estimated Grant Award: $11,383,243
Estimated State Match: $ 3,080,582
American ReinvestmentFund: $ 1,124,575
Total Revenue for FY 2010: $15,588,401

It is anticipated that we will start to serve individuals off the deferred list in FY 2011(starting October 1, 2010) by category, starting with Category 1 (MSD).

As of June 2009 the total number of individuals on the deferred list according to categories:
Category 1: Most Significant Disability (MSD)-562
Category 2: Significant Disability (SD) - 657
Category 3: Non-Significant Disability (NSD) - 83
Total individuals on deferred list: 1,302
RowCategoryTitle I or Title VI FundsEstimated Number to be ServedAverage Cost of Services
Most Significantly Disabled MSD$6,903,0002,529$2,729
Significantly Disabled SD$5,899,0002,175$2,712
Non-Significant Disabled NSD$961,000354$2,714
Totals$13,763,0005,058$2,721

This screen was last updated on Aug 7 2009 9:01PM by Susan Foard

Screen 12 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(c)(1) State Goals and Priorities

The goals and priorities were jointly developed, reviewed, revised and agreed upon by VRSBD and the State Rehabilitation Council (SRC).

The following priorities and goals were determined based upon the results of our needs assessments and performance on standards and indicators.

Priority 1: To annually meet or exceed the expansion of services for transition-age youths (TAYs) to prepare for and obtain employment.

Goal 1.1 To increase the number of TAYs who receive services under an IPE by 5%.
Baseline: In FY 2008, 279 TAYs received services under an IPE.

Goal 1.2 To increase the rehabilitation rate of TAYs by 3%.
Baseline: In FY 2008, our rehabilitation rate of TAYs was 53%.

Priority 2: To annually meet or exceed the expansion of services for individuals with significant mental illness (SMI) to prepare for and obtain employment.

Goal 2.1 To increase the number of individuals with SMI who receive services by 5%
Baseline: In FY 2008, 482 individuals with SMI received services

Goal 2.2 To increase the rehabilitation rate for individuals with SMI by 2%
Baseline: In FY 2008, our rehabilitation rate for individuals with SMI was
54%

Priority 3: To establish a Deaf Adjustment Center (DAC) on Oahu by FY 2012

Goal 3.1 To identify the core services to be provided by DAC as recommended by
hard-of hearing or deaf consumers.
Baseline: Currently we have not completed a deaf and hard-of-hearing
statewide needs assessment.

Goal 3.2 To increase the number of rehabilitations of deaf and hard-of-hearing
individuals by 5%.
Baseline: In FY 2008 we rehabilitated 52 deaf and hard-of-hearing
individuals.

Priority 4: To purchase an Automated Case Management System (ACMS) by FY
2011.

Goal 4.1: To purchase an ACMS by February 2010.
Baseline: We do not currently have a case management system that provides
fiscal and case management capabilities.

Goal 4.2 To increase the percentage of eligibility determinations made within 60 days of
the date of application for services for cases closed in Status 26 and Status 28
by 5%.
Baseline: According to the statewide case reviews, in FY 2008 we achieved
85% compliance.


Goal 4.3 To increase the percentage of IPEs developed within 60 days of the
determination of eligibility for cases closed in Status 26 and Status 28 by 8%.
Baseline: According to the state case reviews, in FY 2008 we achieved 82%
compliance.

This screen was last updated on Jul 28 2009 7:49PM by Susan Foard

Screen 13 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(c)(3) Order of Selection

VRSBD Administrator determined that the projected revenues and the projected number of qualified personnel for the program in FFY 2009 and FFY 2010 are inadequate to ensure the provision of the full range of vocational rehabilitation services, as appropriate to all eligible individuals.

Accordingly an addendum to the FFY 2009 State Plan was submitted to declare the division under Order of Selection for VR services effective October 6, 2008 and that no priority categories can be served. The addendum was approved in July 2009.

In FFY 2010, VRSBD estimates that it will service 5,058 eligible individuals under Title I and Title VI-B combined. Total cost services under Title I and Title VI-B combined is estimated to be $13,763,000.

In FFY 2010, total administrative costs are estimated to be $1.9 million.

Total combined funds for FFY 2010 are estimated to be $15,658,108. (FFY 2010 VR grant is estimated to be $11,437,871, non-federal share is $3,095,637 and additional stimulus funds are $1,124,600)

Projected shortfall for FFY 2010 is $5,000.

 

Priority Category 1: Individuals determined to have a most significant disability (MSD). These are individuals with severe physical or mental impairments that seriously limits two (2) or more functional capacities and who require three (3) or more substantial VR services for at least twelve (12) months.

Priority Category 2: Individuals determined to have a significant disability (SD). These are individuals with severe physical or mental impairments that seriously limits one (1) or more functional capacities and who require two (2) or more substantial VR services for at least six (6) months.

Priority Category 3: Individuals determined to have a non-significant disability (NSD). All other VR eligible individuals.

 

Priority category 1, MSD will be served first. Priority category 2, SD will be served second. Priority category 3, NSD will be served third.

The Order of Selection shall not be based on any other factors, including:
1) Any duration of residency requirement, provided the individual is present in the State;
2) Type of disability;
3) Age, gender, race, color, or national origin:
4) Source of referral;
5) Type of expected employment outcome;
6) The need for specific services or anticipated cost of services required by an individual; or
7) The income level of an individual or an individual's family

 

Based upon the aformentioned revenue and expenses, it is anticipated that we will be able to open priority category 1, MSD on October 1, 2010.

However, should we receive our requested reallotment of Title I ($700,000) and Title VI-B ($300,000) for a total of $1,000,000 and reduce our contracted service and overall expenses, our goal is to open priority category 1, MSD on April 1, 2010.

As of June 2009, we have 1,302 eligible individuals on the deferred list. There are 562 MSD individuals, 657 SD individuals and 83 NSD individuals.
Priority CategoryNumber of individuals to be servedOutcome goals 26sOutcome goals 28sTime within which goals are to be achievedCost of services
12,52925216227 months$6,903,000
22,17521716224 months$5,899,000
3354353622 months$961,000
4
5
6
7
8
9
10

This screen was last updated on Aug 14 2009 8:08PM by Susan Foard

Screen 14 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(c)(4) Goals and Plans for Distribution of Title VI, Part B Funds

VRSBD will receive $300,000 for the period of October 1, 2009 to September 30, 2011 from Title VI, Part B Funds. The goals and priorities for use of these funds were jointly developed, reviewed, revised and agreed upon by VRSBD and the State Rehabilitation Council (SRC). The priorities and goals were determined based upon the results of our needs assessments; performance on standards and indicators; and input from the SRC members and community partners.

Priority 1: To increase the number of individuals that receive SE services.

Goal 1.1: To increase the number of individuals that receive SE services by 5%.
Baseline: In FY 2008, 94 individuals received SE services.


Priority 2: To create new resources to provide benefits planning services for disability beneficiaries that require Supported Employment services. These services will assist these beneficiaries in determining appropriate employment options and outcomes.

Goal 2.1: To increase the number of individuals requiring supported employment services that receive benefits planning services from a source other than the Hawaii Disability Rights Center.
Baseline: FY 2008, the number of individuals requiring SE services that
received benefits planning services from a resource other than
Hawaii Disability Rights Center is 0.

Priority 3: To increase the number of statewide Employment Networks (ENs).
Employment Networks will extend employment supports for disability beneficiaries who receive Social Security or Supplemental Security Income.

Goal 3.1: To increase the number of ENs in Hawaii to five.
Baseline: In FY 2008 there were two ENs in Hawaii.

This screen was last updated on Jul 28 2009 11:27PM by Susan Foard

Screen 15 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(d) State's Strategies

Goal 1: Expand services for transition-age youths (TAYs) to prepare for and obtain employment will be achieved by:
" Expanding current work sites during the summer session
" Developing Summer/Seasonal Employment Opportunities for students in the DOE system
" Increasing OJT/Internships with Employer
" Providing psychosocial and job readiness skills utilizing the Hoala curriculum
Goal 2: Expand services to individuals with significant mental illness to prepare for and obtain employment will be achieved by:
" Creating on-site Social Security Benefit counseling services in Oahu and Hilo branches (test pilot project)
" Partnering with Adult Mental Health Division in a transitional living center structured with phases to the transitional plan directly tied into their work goals
" Expanding psychosocial and job readiness skills utilizing the train the trainer model based upon Hoala curriculum
" Increasing OJT/Internships with Employers specifically for clients with significant mental illness
Goal 3: Establishment of a Deaf Adjustment Center
" Conduct a statewide comprehensive needs assessment to identify needed services
" Collaborate with the Deaf and Hard of Hearing Advisory Board, SRC, SILC and other state and community agencies and all other interested persons to develop a strategic plan
" Apply for grants and any other funding resources available
Goal 4:Obtain an automated case management system to enhance
program services, management and evaluation capabilities
" Complete Request for Proposal, which adheres to the Hawaii state procurement procedure.




Support innovation and expansion activities

" Continue to actively collaborate with SRC in the development and implementation of the state plan based upon the comprehensive needs assessment and consumer satisfaction survey results.
" Development of a Deaf Adjustment Center to serve all individuals who are deaf and hard-of-hearing.

Overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.

" Although contractors are informed of their obligation to comply with all federal, state and county laws, we believe that compliance with the ADA should be discussed directly with our contracting agencies to ensure understanding of their obligation. We shall ensure that staff who monitor the contracts for compliance, together with our staff client liaison, have full knowledge of ADA requirements.
" We will train our entire staff on the procedures to ensure that all individuals with disabilities with limited English proficiency are provided language interpreters to access our services. These procedures include knowledge of the state and federal regulations, how to identify the needs of individuals with limited English proficiency; how to obtain certified language interpreters and to explain the rights and remedies to language access by all persons applying for vocational rehabilitation services.

Identify how a broad range of assistive technology services and assistive technology devices will be provided statewide

At each stage of the rehabilitation process, applicants, eligible individuals or as appropriate, the individual's representative, through appropriate modes of communication, information concerning the availablility and costs of rehabilitation technology services, qualifications of service providers, and consumer satisfaction with those services to the extent that such information is available, to assist the individual in making an informed choice. Referrals may be made to other consumers or consumer groups, disability advisory councils or other resources qualified to discuss the services of service providers.

" According to Hawaii State procurement policies we award contracts to bidders who meet our requirements set forth in the Request for Proposal, RFP for statewide AT services. The specific services required are assessment and evaluation; device acquisition; support and/or training and follow up.
" In addition to the contracted AT services via the RFP process we have an interagency agreement with a non-profit organization, Assistive Technology Resource Centers of Hawaii, ATRCH. This provider provide the following statewide services:
1) information to individuals with disabilities of all ages and to their support system
2) public awareness of AT devices and services via national Public Internet Site
3) public awareness of the nature of AT devices and services through training and technical assistance of individuals with disabilities of all ages and their support system
4) public awareness of appropriateness of, cost of, availability of evaluation of, and access to AT devices and services through information and referral services
5) public awareness of the benefits of AT devices and services with respect to enhancing the capacity of individuals with disabilities of all ages to perform activities of daily living through training and technical assistance
6) increase consumer and service provider skills, involvement and empowerment related to access to provision of, and funding for AT devices and services with emphasis on underrepresented and rural populations
7) develop procedures for providing direct communication between AT providers and individuals with disabilities and their support system
8) disseminate to the public and those involved with working with individuals with disabilities information about State efforts related to AT devices and services
9) develop, promote, monitor and respond to adoption of policies, laws, regulations, practices, procedures and organizational structures that improve timely access to provision of, and funding of AT devices and services
10) convene interagency work groups to identify, create, or expand funding options and coordinating access to funding for AT devices and services
11) document and disseminate information about interagency activities that promote coordination with respect to AT devices and services
12) supporting statewide and community-based organizations that focus on assisting underrepresented populations and rural populations
13) provide a low interest loan or revolving loan fund; short-term loan of AT devices to individuals, employers and public agencies
14) develop strategy to ensure the continuation of activities that support a statewide AT delivery system
15) monitor consumer satisfaction
16) implement a conference to spread AT expertise
17) increase consumer participation in use and evaluation of AT devices and services

Identify outreach procedures that will be used to identify and serve individuals with disabilities who are minorities or who have been unserved or underserved by the VR program
Due to current financial and staff shortages which necessitated the Order of Selection we will not be implementing any new outreach initiatives. However we will continue with our present outreach activities which include:
" Annual needs assessment which will include a focus group. For 2010 our focus group will be transition students. Outreach activities will be contact with individuals for participation in the assessment as well as to inform them of VR services.
" Statewide needs assessment with deaf and hard-of-hearing individuals to identify services for the proposed Deaf Adjustment Center. Out reach activities will be contact with individuals for participation in the assessment as well as to inform them of VR services.
" On-going public presentations about the VR program on all islands. Annually, we average about 50 public presentations from the public, organizations and employers.
" We are currently doing active outreach services for transition students, individuals with significantly mental illness and individuals with disabilities of Hawaiian ancestry on the Waianae Coast. Outreach activities include collaboration with the Department of Education, Department of Health (Adult Mental Health Division and Developmentally Disabled Division) and private non-profit organizations such as Hale Naopono on the Waianae coast.

Plans for establishing, developing or improving Community Rehabilitation Programs (CRPs) for Vocational Rehabilitation Services:
" Continuing Youth Employment for Summer (YES) program with Abilities Unlimited, a CRP on Oahu. In summer of 2009, 15 youth were successfully placed in paid summer work internships by Abilities Unlimited. Three of the 15 students were offered permanent employment.
" Utilizing the aforementioned YES model, developing these partnerships with CRPs on Maui and the Big Island.
" To improve services, quarterly meetings are held with CRPs to discuss progress and barriers. Timely discussion of the recommendations and implementation for removal of the barriers will improve services.
" Utilizing the educational services and funding of Region 9 TACE, we can conduct joint training sessions. Joint training sessions affords the opportunity for VR staff and the CRP staff to learn new information and be cross trained.

Plans for establishing, developing or improving Community Rehabilitation Programs (CRPs) for Supported Employment:
" Assess the possibility of Molokai Occupational Center (MOC) providing Supported Employment Services. Eligible individuals who reside on Molokai have been identified as an underserved population.
" To improve services, quarterly meetings are held with CRPs to discuss progress and barriers. Timely discussion of the recommendations and implementation for removal of the barriers will improve services.
" Utilizing the educational services and funding of Region 9 TACE, we can conduct joint training sessions. Joint training sessions affords the opportunity for VR staff and the CRP staff to learn new information and be cross trained.


Describe strategies to improve the performance with respect to the standards and performance indicators

For FY 2008, we passed all of our standards and performance indicators. In FY 2009 we submitted an addendum to our State Plan which outlined the need to enter into an active Order of Selection to start October 6, 2008. Currently, we do not have the financial and staff resources to provide services to all of our current clients and therefore have focused our efforts at providing services at the same level as we did in FY 2008.
The strategy has been to provide training to staff in support of high quality employment outcomes for people with disabilities. As is evidenced by our results in FY 2008, we have started the change to an organizational culture rooted in the right and ability of people with disabilities to achieve full integration into society.

Describe strategies for assisting other components of the statewide workforce investment system assisting individuals with disabilities

We will make available, Social Security Benefits counseling services to all social security recipients, whether or not they are VR eligible clients, who apply for services from the workforce investment system. This service will be made available starting in July 2009 on the islands of Oahu and Hawaii. If successful, we will be providing these services statewide.
We have found that social security recipients who receive benefits counseling are more likely to participate in training or obtain employment. Their fear of not knowing how their social security benefits will be affected by training or employment is lessened.

This screen was last updated on Aug 10 2009 9:42PM by Susan Foard

Screen 16 of 17

State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 4.11(e)(2) Evaluation and Reports of Progress

Vocational Rehabilitation (VR) and Supported Employment (SE) Goals

GOAL 1: Improve employment outcomes for youth and individuals with psychiatric disabilities with disabilities by 5% in FY 2008.

FFY 2008 = 144 employment outcomes
FFY 2007 = 129 employment outcomes

We defined youth with disabilities as those individuals served with an IPE aged 26 years old or less. Accordingly, we surpassed our 5% goal.

We continue to improve in this area due to the creation of a dedicated section to work with youth. We have created stronger partnerships with the high school transition teachers, parents of youth, and with employers that provide work study sites. We are consistently present in each school every week to do on site services and outreach and education to school staff.

Meet or exceed the number of youth with disabilities who receive services

FFY 2008 = 279 youth with disabilities were served
FFY 2007 = 479 youth with disabilities were served

The reason for the decline in the number of clients we served during FFY 2008 is because we did our periodic cleaning of our caseloads. We called all of the clients that we had not provided services in over 6 months to ask if they would like to continue services. Not surprisingly, we closed a lot of cases for various reasons.


Improve employment outcomes for individuals with psychiatric disabilities by 5%

FFY 2008 = 274 employment outcomes
FFY 2007 = 281 employment outcomes

In FFY 2008, a total of 482 individuals with psychiatric disabilities were served. 274 individuals or 57% with psychiatric disabilities achieved an employment outcome. For individuals with psychiatric disabilities, although our rehabilitation rate increased by 20%, the total number of individuals that achieved an employment outcome decreased by 7. Accordingly, we did not achieve our 5% goal. Although, we did not achieve our goal of increasing the number of rehabilitations, we did achieve increasing our rehabilitation rate by 20%. This means that our focus on providing quality services is making a difference.


Meet or exceed the number of individuals with psychiatric disabilities who receive services

FFY 2008: 482 individuals with psychiatric disabilities were served
FFY 2007: 760 individuals with psychiatric disabilities were served

The reason for the decline in the number of clients we served during FFY 2008 is because we did our periodic cleaning of our caseloads. We called all of the clients that we had not provided services in over 6 months to ask if they would like to continue services. Not surprisingly, we closed a lot of cases for various reasons to include: no current contact number, some returned to prison, some did not want to or need to continue services, some returned to treatment and could not participate in services at the present time. We did increase our rehabilitation rate by 20% because of our focus on quality services.


GOAL 2: Improve client participation and informed choice by an overall consumer satisfaction in these areas of 80% starting baseline in FFY 2008.

FFY 2008 Annual Consumer Satisfaction Assessment (10/01/07  09/30/08) conducted by PBRRTC, showed 106 participants or 89 % participants were generally satisfied with the services they received from our agency.

In FY 2007 we contracted the services of Dr. Fred Schroeder and Dr. Edward Bell via the San Diego State University to foster the development of a shared sense of organizational beliefs and values throughout the agency. We conducted statewide training in various VR service provision areas with one common belief. The belief was our agency's mission: "VR exists to serve its participants." Due to lack of financial resources we were unable to complete the contract, however, as the results indicate, our customer satisfaction exceeded our goal.

Goal 3: Improve new counselor selection, training and development in these areas of 80% starting baseline in FY 2008.

Initial Contact. The time from referral for VR services to first contact (telephone, letter or in person contact) is within 14 days at least 90% of time.

FFY 2008  89%
FFY 2007  did not compute data

Eligibility. The time from application for VR services to determination of eligibility for VR services is within 60 days at least 90% of time.

FFY 2008 - 90%
FFY 2007  90%

With the increasing number of referrals, to maintain our 90% standard, we initiated group sessions, a week after individuals attended our orientation. Each individual attended two, two hour group session. The goal of the sessions was to inform participates on the process of employment selection. Session one focused on identification of the the individuals capabilities and limitations and session two focused on their job skills and needs. This information provided information which was very pertinent to the eligibility determination.

Initiation of Services. The time from determination of eligibility of VR services to completion of the Individualized Plan for Employment, IPE is within 60 days at least 90% of time.

FFY 2008  75%
FFY 2007  73%

We were not able to meet this standard as established in our September 1, 2006 Supplement to Section 401-10: Timely Development and Implementation of the IPE. We did implement better practices and in our June 2009 statewide annual case reviews our compliance to this standard is improving showing 80% compliance:

 

Goal 1: To develop resources for extended services, VRSBD will make every effort to identify and facilitate natural supports that occur in the workplace once the one-to-one intensive support is no longer required


FFY 2009: In addition to our SE contracts, we partnered with the Medicaid Infrastructure, MIG grant personnel to establish Employment Networks, ENs. At the beginning of FFY 2009 we had two ENs in Hawaii. Currently we have four ENs that are able to provide and develop on-going natural supports once the one-to-one intensive support is no longer required.

FFY 2008:
" VRSBD has maintained four (4) supported employment service contracts; lost two (2) SE contracts and added (2) SE contracts.
Hawaii/Kona: Puna Kamalii Flowers; ARC of Hilo and Kona Krafts
Maui: William F. Prucha (BPCS); Ka Lima O Maui, Ltd.
Oahu: Abilities Unlimited, Inc.
Kauai: None. Hoomana could not meet the requirements of our SE contracts.
" VRSBD has established a natural support with an employer. The Department of Federal Industrial Supply and Command Center has hired 14 of our clients in various positions and continues to provide support once the one-to-one intensive support is no longer required.

FFY 2007: VRSBD has established six (6) supported employment services contracts with the following community rehabilitation programs:
Hawaii/Kona: ARC of Hilo, Kona Krafts;
Maui: William F. Prucha (BPCS), Kalima;
Oahu: Goodwill, and Abilities Unlimited.
Kauai: None. Working with Hoomana, a 50(c)-3 organization

Goal #2: The Community Rehabilitation Programs (CRPs), whenever feasible, will provide additional resources and extended services to individuals at the conclusion of the one-to-one intensive support phase in the competitive, integrated employment setting.

Additional resources and extended services to individuals at the conclusion of the one-to-one intensive support phase by CRPs have not been formalized. Additional resources and extended services are provided by CRPs are provided based upon, as-needed and as-available bases.

Goal #3: In order to expand the program to unserved and underserved populations, cooperative arrangements that have been made will be updated or will be developed with other provider agencies and organizations both public and private. The focus of these agreements is on promoting and enabling vocational rehabilitation counselors and service provider personnel from other agencies to work as teams to share expertise and provide technical support in specific disability areas and conduct joint training.

A Memorandum of Agreement with The Department of Health, Adult Mental Health Division (AMHD) and VRSBD has been completed. This agreement is for the purpose of collaboration between the two Division efforts to create a vocational readiness service.
AMHD and VRSBD will partner and combine funding to create a new vocational readiness service exclusively for AMHD consumers in Psychosocial Rehabilitation (PSR) programs, such as Clubhouses and contracted PSR programs on Oahu. This collaboration will provide a full-time vocational readiness skill-building trainer dedicated to AMHD PSR programs. The program will incorporate a train-the-trainer approach in service provision.

 

HVRSBD met and/or exceeded all the goals and priorities identified in the FFY 2008 state plan:

Priority #1. Equal or Exceed Federal Performance Standards and Indicators for Employment

Goal 1.1: To annually equal or exceed the total number of individuals who achieve an employment outcome from the previous twelve-month period.

FFY 2008 - 589
FFY 2007  557

Goal 1.2: To annually equal or exceed 55.8% of the total number of individuals exiting the VR program who achieve an employment outcome.

FFY 2008  57%
FFY 2007  35.50%


Goal 1.3: To annually equal or exceed 72.6% of all individuals who have achieved an employment outcome that are determined to be in competitive employment, self-employment and Business Enterprise program employment with earning equivalent to at least the minimum wage.

FFY 2008  94.00%*
FFY 2007  89.00%*

* calculation was based on the state minimum wage of $7.25

Goal 1.4: To annually equal or exceed 62.4% of all individuals who achieve an employment outcome in competitive employment, self-employment and Business Enterprise program employment earning at least minimum wage who are individuals with significant disabilities.

FFY 2008  84.40%
FFY 2007  83.00%

Goal 1.5: To annually equal or exceed the ratio (.52) of the average hourly wage of all individuals who exit the VR program in competitive employment, self-employment and Business Enterprise program employment to the average wage of all employed individuals in the State.

FFY 2008 - .620
FFY 2007 - .650

Goal 1.6: To annually equal or exceed the difference of 53.0 between the percentage of all individuals who enter the VR program and the percentage of all individuals who exit the VR program in competitive employment, self-employment and Business Enterprise program employment earning at least minimum wage who report their income as largest single source of support.

FFY 2008  66.20%
FFY 2007  64.70%

Priority #2: Ensure Equal Access Opportunity for Individuals with Disabilities from Minority Backgrounds

Goal 2.1: To annually equal or exceed the ratio (.80) of the percent of individuals with a minority background to the percent of individuals without a minority background exiting the program who received VR services.

FFY 2008  1.11
FFY 2007  1.14

 

Use of Title I Funds for Innovation and Expansion Activities for FFY 2008

Improve the performance of the State with respect to the evaluation standards and performance indicators
" We were successful in passing all of our standards and indicators for FFY 2008
" We completed over half of our new counselor training modules; all of the new counselor training modules will be completed by April 2009. Due to our financial situation, we need to revise our implementation plan.
" We completed our revision of our case review instrument and obtained results for all of the separate branches to better utilize the data for improving case management practices.
" We purchased a new case documentation program from California and initiated a pilot study group. The pilot study group completed training their second and last training in July 2008. Initial results of the pilot study group indicates the ease of use and that the documentation meets the federal standard requirements. Some of the concerns are that the process takes too long and lost of client relationship building during the initial interview. The final results of the pilot study group will be forthcoming.
" We did not convene a Participant Advisory Panel, but we did hire a Staff Specialist whose main responsibility is to be a client liaison. The Staff Specialist started in November 2008.
" We did work on redesigning our consumer satisfaction survey. The 30 counselor-related questions were analyzed and we are currently gathering the requisite number of responses for the data to be statistically significant in regards to validity and reliability. The redesigned survey will be completed in May 2009.
" In May 2008, we completed a survey about young adults with disabilities served by our agency. Based upon the results, we have developed new priorities for this state plan.
" We did continue to train our staff on developing professionalism and a shared sense of belief throughout our agency. We completed Phase I in FFY 2008, and started Phase II but due to lack of funds, the training is on hold.

Support of the State Rehabilitation Council (SRC) and Statewide Independent Living Council (SILC)
We have increased participation by SRC in the development of the state plans and amendments to the plans. We were not able to hire a SRC liaison due to lack of funding, however, VR hired a Staff Specialist to assist in this regard. All four quarterly meetings were held with quorum. We have had increased participation by the representatives from the Department of Education. We coordinated training on the Sunshine Law for all council members and assigned VR staff. Some of the council members completed the on line training for SRC members. We did provide funding to send the SRC President to the national rehabilitation council meeting in the 2008 Fall and Spring CSAVR conferences.

Both the VR Administrator and the VR Staff Specialist has been very vigilant in working with the SILC. However, challenges continue to remain regarding getting council members and getting sufficient council members to attend quarterly meeting for a quorum. We continue to work on repealing section 348-9, Hawaii Revised Statutes, which establishes the Statewide Council on Independent Living in the Department of Human Services. Repealing section 348-9 will lessen confusion, since the Federal Rehabilitation Act, title 29 United States Code, section 796d, states that the SILC cannot be established as an entity within a state agency.

In regards to expenditures, in FFY 2008 VR spent $20,636 to hold quarterly SRC meetings. Specific expenses were for 4 quarterly meetings: travel (airfare, car rental and per diem) of SRC members; room rental with continental breakfast; accommodations to include deaf interpreter costs). In addition, we sent the Chair, Rene Berthiaume to CSAVR conference. For FFY 2010 we expect to maintain the current level of funding by which is approximately $21,000 using VRs basic support grant, Title I funds. Although we will not be sending anyone to CSAVR conference, we have added council members.

For SILC we have a $150,000 contract with them which is funded by our Independent Living funds, Title VII Part A. The funding is used to pay for the salary of the Executive Directors, office rental and operating costs, travel (airfare, car rental and per diem) of SILC council members to attend quarterly meetings, travel to mainland conferences, legal fees and accommodations. Historically, not every year do they spent the entire $150,000 and the remainder is returned to VR, however, we do anticipate to provide a $150,000 contract for FFY 2010.

Strategies to carryout outreach activities to identify and serve individuals with the most significant disabilities who are minorities
In the United States, Hawaii is the only state that has designated a Native language, Hawaiian, as one of its two official state languages. The Hawaiian population continues to be an underserved minority population in Hawaii. Accordingly, we have continued our support of the Waianae Project. The project has a direct responsibility/focus to work with native Hawaiian transition students with disabilities. The project has increased working relationship with the following community agencies: Child & Family Services, Waianae Comprehensive Health Center, Traditional Native Hawaiian Healing Center, Waianae Health Academy, Malama Recovery, Mao Farms, Hui Hana Pono, Hale Naau Pono, Hookaulike, The ACT Team, Hoomau Ke Ola, Queen Liliuokanlani Childrens Center, Child Welfare Services, Honolulu Community Action Center, SSA, Catholic Charities, Oahu Work Links, Leeward Community College, Nanakuli & Waianae High Schools and Steadfast Housing. The project continues to have only one counselor, as lack of funding has put additional hiring of personnel on hold. We have as yet to open a satellite office on the Waianae coast, also due to lack of funding. However, the one counselor continues to reach out and provide services in that community.

This screen was last updated on Aug 20 2009 11:24PM by Susan Foard

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State Plan for the State Vocational Rehabilitation Services Program
and
State Plan Supplement for the State Supported Employment Services Program

Hawaii Division of Vocational Rehabilitation & Services for the Blind State Plan for Fiscal Year 2010 (submitted FY 2009)

Attachment 6.3 Quality, Scope, and Extent of Supported Employment Services

Supported Employment Services include: Individualized job placement planning, job analysis, job readiness training, job training at the work site, ongoing supervision and coaching on an as-needed basis, training in various independent living skills, ongoing behavior management, coordination with other partnering agencies and family members, negotiating for necessary job accommodations with the employer, ongoing case management, and assist in acquiring funding for long term support services for job maintenance. In FY 2008, 47 clients under the MSD category were provided Supported Employment Services under 6 contracted Community Rehabilitation Programs.

During the FY 2010-FY 2011, $300,000 will be allocated to fund contracted Supported Employment Services. This will provide approximately 38 MSD/SEP eligible clients to receive Supported Employment Services through our contracted Community Rehabilitation Programs.

The transition from Supported Employment Services to extended services occurs during the initial phases of the clients employment. The duration of time of transition is decided on a case-by-case basis. VR Counselors are required to conduct follow up services after the client achieves employment for a minimum of 90 days.

This screen was last updated on Aug 13 2009 8:44PM by Shawn Yoshimoto

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number of this information collection is 1820-0500. The time required to complete this information collection is estimated to average 25 hours per response, including the time to review instructions, search existing data sources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this form, please write to: U.S. Department of Education, Washington, D.C. 20202-4760. If you have any comments or concerns regarding the status of your individual submission of this form, write directly to: Carol Dobak, Chief of the Vocational Rehabilitation Program Unit, Rehabilitation Services Administration, U.S. Department of Education, 400 Maryland Avenue S.W., PCP, Room 5014, Washington, D.C. 20202.