M I N U T E S

REGULAR MEETING of the HAWAII STATE COMMITTEE OF BLIND VENDORS

DATE:	Saturday, June 14, 2014

PLACE:	Ho`opono Auditorium
1901 Bachelot Street
Honolulu, Hawaii  96817

PRESENT:

1.	Committee:  Chris Akamine, Dane Alani, Joel Cho, Ivy Galariada, Steve Kim, Clyde Ota, Lyn Pasak, and Don Patterson

Excused:  Kyle Aihara

2.	Members:  David Cameron, Ted Chinn, Clifford Chong, Ron Flormata, Byron Jitchaku, Roxane Kaneshiro-Sasaki, Gerry Lonergan, Joaquin Luna, Doug Moises, Lespaul Naki, Norman Ota, Lynn Schempp, Brian Tamashiro, and Stanley Young

3.	Ho’opono:  SBA Lea Grupen, Business Manager Kat Fujimoto, VFS Kyle Laconsay, VFS Bruce Nitta, and Account Clerk Janis Maraya

4.	Guests:  Deputy Attorney General Lori Wada, Evelyn Racpan, Gail Sakamoto, Justin Shim, and Shontel Jones

CALL TO ORDER:

Noting the presence of a quorum, Chair Pro-Tem Don called the meeting to order at 10:10 a.m.

APPROVE THE MINUTES OF THE REGULAR MEETINGS HELD JULY 27, 2013 AND APRIL 26, 2014:

1.	Following the reading of the minutes of the Regular Meeting held July 27, 2013 by BM Kat, Dane moved that the minutes be accepted as submitted.  The motion was seconded by Steve and passed unanimously by voice vote.

2.	Following the reading of the minutes of the Regular Meeting held April 26, 2014 by BM Kat, Dane moved to accept the minutes as submitted.  Lynn seconded and the motion passed unanimously by voice vote.

NEW BUSINESS:

1.	Sub-Committee Reports:
a.	Budget and Finance
(1)	Budget for State Fiscal Year 2015 - BM Kat provided the following projected budget:

Other Management Services, $4,142
Employee Travel, $6,087
Blind Vendor Travel, $16,665
Repair & Maintenance, $21,174
New Equipment, $19,164
New Furnishings, $42,229
Initial Inventory, $4,501
Retirement Benefit, $176,000
Medical Benefit plus Supplemental, $264,000
Total Projected Expense:  $553,962

Projected Income, $562,974
Projected Expense, $553,962
Projected Gain, $9,012
Projected Year End Balance, $994,307
Cost-sharing for Renovation, $333,333
Adjusted Projected Year End Balance, $660,974

Following discussion, Dane moved to  approve the expenditure of $4,000 each for medical, $4,000 each for retirement, $2,000 supplement each in the October, and an additional $2,000 supplement each in April for SFY 2015, with both supplements contingent on the availability of funds.  Ivy seconded and the motion passed unanimously by voice vote.

BM Kat read the following adjustments to the budget:

Adjusted Medical Benefits, $352,000
Adjusted Total Projected Expenses, $641,961
Projected Loss, $79,000

Dane moved to accept the 2015 Budget as amended.  Lyn seconded and the motion passed unanimously by voice vote. 

(2)	Standard Annual Benefits:  Done.
(3)	Supplemental Medical Benefits:  Done.
(4)	Recommended List of Additional Purchases Using VR Funds for FFY 2014:  Chair Pro-tem Don reported that he and Ivy have been calling vendors whose facilities are not included in the current renovation project to find out what their needs are to improve their facilities.
(5)	Recommend 2 for 1 Cost-sharing with VR in FFY 2015, up to $333,333 of RSRA Funds for $666,666 of VR Funds:  Following discussion, it was consensus of the committee to accept the recommendation.
(6)	Recommend 1 for 1 Cost-sharing, up to $1,000,000 with VR in FFY 2016, Maximum to be Determined in 2015:  Following discussion, Dane moved to accept the recommendation for 1 for 1 match, with maximum to be determined.  Ivy seconded and the motion passed unanimously by voice vote.

PROGRAM REPORT:

1.	RSRA Balance:  BM Kat reported that the balance as of June 12, 2014 was $1,250,947.56.

2.	Update on Facility Renovations:  BM Kat reported that the first set of renovations include Kalanimoku, Keelikolani, and Kahuheiwa Kapolei State Office Building.  The contract amount is $225,000.

The second set includes Ho’opono, King Kalakaua Downtown Post Office, and the State Capitol.  This went out for bid again due to an error in the first bid.  Bids are due June 26, 2014.

The third set is for the two Kona Airports which is currently awaiting bids due by July 10, 2014.

3.	Update on Potential New Facilities:  BM Kat reported that the next facility to open will be Joint Base Pearl Harbor-Hickam (JBPHH) Buildings 167 and 2, pending receipt of vending machine permit.

The next facility is Kamamalu in downtown which has been designed and is pending construction work to begin.

VFS Bruce gave a summary of the work done at the West Hawaii Civic Center space and reported that completion of the infrastructure and turnover to DHS is tentatively scheduled for July 31, 2014.   Following that, we still have to build out the facility and order the equipment.

In addition, VFS Bruce reported the following:

a.	They’ve contacted JPAC regarding the POW-MIA, no specifics given, coming up possibly sometime in 2015.

b.	They’re looking at getting back into Kona Hospital.  There were issues going on with the cafeteria and repair work.  He will follow-up.

c.	The Honolulu Fire Department has agreed to placement of vending machines at their facilities.  He'll be working with the sub-committee and various suppliers to see what’s feasible to install at the stations.

d.	There are still many C&C properties to be looked at including waste water plants, satellite city halls, Honolulu Police Department, and public housing.

e.	We currently have beverage vending machines and an ATM machine on Ford Island.

4.	Update on Bowfin Museum Appeal:  DAG Lori reported that they are in negotiations for Bowfin.  If negotiations fail, there will be a hearing held in federal court on July 11, 2014 at 11:00am.  She encouraged the vendors to attend and show support.
 
NEXT MEETING:	To be announced.

ADJOURNMENT: 	There being no further business to discuss, Don asked for a motion to adjourn.  Lyn moved to adjourn the meeting, Chris seconded, and the motion passed unanimously by voice vote.  The meeting adjourned at 12:24 p.m.

Transcribed by:
MJ Andres, Secretary
SBB/Employment Section